Appointment

Complete Scheduling & Booking Management

Transform your appointment scheduling with our comprehensive Appointment Add-On for Mewayz. The intuitive dashboard provides a clear overview of your booking system with key metrics displayed in cards for total, approved, rejected, and pending appointments. A slider interface displays all appointments with complete details, includes a copy link for frontend booking, and offers the option to switch to calendar view. The integrated calendar visually maps scheduled appointments, while a donut chart highlights the status breakdown. A recent activity section shows the five latest bookings for quick reference and efficient management.

Streamline Appointment Scheduling

The Appointment Add-On revolutionizes scheduling by allowing you to create appointments with custom questions tailored to your business needs. Once an appointment type is created, simply copy the link and share it directly with clients through email, social media, or your website.

Complete Workflow:

Clients fill out an intuitive form by answering your predefined questions, and their responses are automatically stored for review. Admins can view the full schedule and track all submissions from a centralized dashboard. From the frontend, users can initiate callbacks after appointments are completed, ensuring seamless follow-ups. The system ensures efficient appointment tracking and comprehensive client communication management.

Integrated Meeting Platform Support

This Add-On supports seamless integration with leading meeting platforms:

• Zoom Meeting: Industry-leading video conferencing

• Google Meet: Google Workspace integration

• Whereby Meeting: Browser-based video calls

• Zoho Meeting: Enterprise meeting solution

• Goto Meeting: Professional webinar platform

• Livestorm Meeting: Marketing and sales webinars

Connect your preferred platform and automatically generate meeting links for every appointment.

Comprehensive Appointment Dashboard

Key Performance Metrics

Get instant visibility into your booking system with clear metric cards displaying:

• Total Appointments: Complete booking volume overview

• Approved Appointments: Confirmed bookings ready to serve

• Rejected Appointments: Declined requests with reasons tracked

• Pending Appointments: Awaiting review and confirmation

Multiple View Options

Slider Interface: Browse all appointments with complete details in an easy-to-navigate slider format. Each entry shows client information, appointment type, date, time, status, and custom question responses.

Copy Link Functionality: Instantly copy the frontend booking link for any appointment type to share with clients through any channel.

Calendar View Toggle: Switch seamlessly between list and calendar views to visualize your schedule in the format that works best for your workflow.

Visual Analytics

Integrated Calendar: The calendar view visually maps all scheduled appointments, making it easy to identify busy periods, available slots, and scheduling patterns at a glance.

Status Donut Chart: A colorful donut chart provides instant visual representation of appointment status breakdown, helping you quickly understand booking distribution across approved, pending, rejected, and completed appointments.

Recent Activity Tracking

The recent activity section displays the five latest bookings for quick reference, allowing you to stay on top of new appointments without navigating through the entire schedule.

✓ Metric Cards: Real-time booking statistics
✓ Slider Interface: Easy appointment browsing
✓ Shareable Links: One-click copy functionality
✓ Calendar Visualization: Visual schedule mapping
✓ Status Analytics: Donut chart breakdown
✓ Recent Activity: Latest five bookings displayed

Create & Manage Appointments

Personalized Appointment Types

Design customized appointment types that match your business needs perfectly. Create distinct appointment categories for different services, consultations, or meeting types, each with its own configuration.

Flexible Pricing Options:

• Free Appointments: No-cost bookings for consultations or initial meetings

• Paid Appointments: Set specific pricing for premium services or consultations

Advanced Availability Control

Weekday-Based Scheduling: Customize availability based on specific weekdays. Set different working hours for different days, or make certain appointment types available only on specific days of the week.

Duration Settings: Set precise appointment durations from 15 minutes to multiple hours, ensuring adequate time for each service type.

Time Slot Management: Define available time slots based on your duration settings, preventing double-booking and maintaining organized scheduling.

Field Visibility Control

Control which information fields appear on your booking form:

• Phone Number Requirements: Make phone numbers required or optional based on appointment type

• Custom Field Display: Show or hide specific fields based on your information needs

• Conditional Fields: Display fields only when relevant to the appointment type

• Contact Information: Manage essential client data collection

Custom Question Integration

Integrate custom questions to gather essential client information before the appointment. Build comprehensive intake forms that collect exactly the information you need for each service type.

Meeting Platform Integration

Enable seamless integration with popular video conferencing services:

• Automatically generate meeting links upon appointment confirmation

• Send meeting credentials to clients via email

• Support multiple platforms for different appointment types

• Provide clients with platform choice when applicable

Appointment Visibility

Maintain full control over appointment visibility to clients. Choose which appointments appear on your public booking page and which remain private for internal scheduling.

✓ Custom Appointment Types: Free and paid options
✓ Weekday Availability: Flexible scheduling rules
✓ Duration Control: Precise time slot management
✓ Field Customization: Control information collection
✓ Meeting Integration: Six platform options
✓ Visibility Settings: Public and private appointments

Custom Question Builder

Flexible Question Types

Create comprehensive intake forms with multiple question types to collect exactly the information you need:

• Radio Buttons: Single-choice selections from multiple options

• Dropdown Menus: Compact single-choice fields for longer option lists

• Checkboxes: Multiple-choice selections for gathering varied preferences

• Text Fields: Open-ended responses for detailed information

• Text Areas: Longer form responses for explanations or special requests

• Date Pickers: Specific date selection when needed

• Number Fields: Numeric input for quantities or values

Dynamic Option Management

Add custom options for radio, dropdown, and checkbox questions. Create as many options as needed to cover all possible client responses.

Required vs Optional Fields

Control which questions must be answered before booking can be completed:

• Required Questions: Ensure critical information is always collected

• Optional Questions: Gather additional context without blocking bookings

• Conditional Requirements: Make questions required based on other responses

Building Better Forms

This powerful question builder helps you create a better and more complete appointment form that collects only the information you need—nothing more, nothing less. Avoid overwhelming clients while ensuring you have all essential details for service delivery.

✓ Multiple Question Types: Radio, dropdown, checkbox, text
✓ Custom Options: Add unlimited answer choices
✓ Required Fields: Control mandatory information
✓ Form Optimization: Collect exactly what you need

Comprehensive Schedule Management

Complete Schedule Overview

Handle all appointment schedules from a centralized management interface. Access complete details for every booking:

• Client Name: Full contact identification

• Date: Appointment scheduled date

• Start Time: Appointment beginning time

• End Time: Appointment conclusion time

• Appointment Type: Linked service or consultation type

• Owner: Staff member or resource assigned

• Status: Current booking state (pending, approved, complete, rejected)

Status Management

Each entry displays its current status with clear visual indicators:

• Pending: Awaiting admin review and confirmation

• Approved: Confirmed and ready for service delivery

• Complete: Successfully finished appointments

• Rejected: Declined bookings with optional reason notes

Administrative Actions

View Full Details: Access complete appointment information including all custom question responses, client contact details, and booking history.

Change Status: Update appointment status with a single click. Approve pending requests, mark completed appointments, or reject bookings when necessary.

Feedback Integration: When the Feedback Add-On is enabled, send automated feedback forms after appointment completion to gather client satisfaction data and service improvement insights.

✓ Complete Details: All booking information centralized
✓ Status Tracking: Four-state appointment lifecycle
✓ Quick Actions: View, update, and manage efficiently
✓ Feedback Integration: Automated survey distribution

Handle Appointment Callbacks

Callback Management System

Manage follow-up callbacks for appointments that require reconnection. This section displays all scheduled callbacks with comprehensive details:

Callback Information:

• Client Name: Person requiring follow-up

• Date: Scheduled callback date

• Start Time: Call initiation time

• End Time: Expected call completion

• Status: Current callback state

• Linked Appointment: Original appointment connection

Callback Use Cases

This feature is particularly helpful for several scenarios:

• Missed Appointments: Reconnect with clients who couldn't make their original time

• Follow-Up Consultations: Schedule callbacks after initial appointments

• Status Updates: Reach out to clients requiring additional information

• Service Completion: Check in after service delivery

• Issue Resolution: Follow up on concerns or questions

Management Actions

View Details: Access the complete appointment history connected to each callback for full context.

Delete Entries: Remove callbacks that are no longer needed or have been completed through other channels.

This comprehensive callback system ensures no client falls through the cracks and maintains professional follow-up across your entire booking workflow.

✓ Centralized Tracking: All callbacks in one place
✓ Complete Context: Linked to original appointments
✓ Status Management: Track callback completion
✓ Easy Cleanup: Delete obsolete entries

Client-Friendly Frontend Booking Form

Professional Booking Experience

Provide your clients with an intuitive, streamlined booking experience through a clean, professional appointment form that reflects your brand quality.

Customized Display: Show only the fields and custom questions you've configured through the admin panel. Unnecessary fields remain hidden, creating a focused booking experience.

Essential Information Collection: Maintain collection of critical contact information while respecting client time with streamlined forms.

Intelligent Time Slot Display

Dynamic Availability: When clients select a date, the system automatically displays available time slot options for that specific date based on your duration settings and existing bookings.

Visual Selection: Available slots appear clearly, making it easy for clients to identify and select their preferred appointment time.

Real-Time Updates: Availability reflects current bookings, preventing double-booking and ensuring accurate scheduling.

Meeting Platform Selection

When multiple meeting platforms are enabled, clients can choose their preferred option from clearly displayed radio button selections, accommodating their technical preferences and comfort levels.

Appointment Search

Allow clients to search their existing appointments for easy management. They can:

• View upcoming appointments

• Check appointment details

• Access meeting links

• Review confirmation information

• Manage multiple bookings

This self-service capability reduces administrative burden while empowering clients to manage their own scheduling needs.

✓ Clean Interface: Professional, focused booking forms
✓ Dynamic Slots: Date-specific availability display
✓ Platform Choice: Client-selected meeting options
✓ Appointment Search: Self-service management
✓ Mobile Friendly: Responsive design for all devices

Why Choose Appointment for Mewayz?

✓ Complete Dashboard: Metrics, calendar, and analytics in one view
✓ Custom Questions: Build intake forms with flexible question types
✓ Six Meeting Platforms: Zoom, Google Meet, Whereby, Zoho, Goto, Livestorm
✓ Flexible Scheduling: Weekday-based availability control
✓ Free & Paid Options: Multiple pricing structures
✓ Status Management: Track pending, approved, rejected, complete
✓ Callback System: Professional follow-up management
✓ Frontend Booking: Client-friendly, customizable forms
✓ Visual Analytics: Donut charts and calendar views
✓ Feedback Integration: Automated survey distribution
✓ Shareable Links: One-click copy for easy distribution
✓ Recent Activity: Stay updated on latest bookings

Transform Your Appointment Management

Stop juggling spreadsheets, emails, and manual scheduling. The Appointment Add-On for Mewayz brings professional booking management to your platform with comprehensive features that serve both your team and your clients.

Perfect For:

• Consultants: Schedule discovery calls and client meetings

• Healthcare Providers: Manage patient appointments and follow-ups

• Professional Services: Book client consultations and reviews

• Coaches: Schedule sessions and check-ins

• Sales Teams: Manage prospect meetings and demos

• Support Teams: Schedule technical assistance calls

• Educational Services: Book tutoring and training sessions

• Beauty & Wellness: Manage service appointments

Ready to streamline your scheduling and booking process?
Add the Appointment Add-On to your Mewayz platform today and deliver a professional booking experience that clients love.